Council Meeting Minutes
City of Creswell
December 09, 2002
Board of Commissioners' Approved 9/24/03
The joint
meeting of the Lane County Commission and the Creswell City Council was called
to order.
Bob Millam Jeri-anne
Cohen
Michael Dubick Jean Beck
Marvin True Jenny Carmichael
None
Commissioners
Present:
Peter Sorensen
Bill Dwyer
Bobby Green
Press – 1
Audience - 22
Introductions
of County Commissioners and City Councilors were made.
2. Comment
No comments
were received.
3. County
Transportation System Plan (TSP) – Sonny Chickering
The Board of
County Commissioners will be sending out copies of the Transportation System
Plan (Tsp) plan when the document is finalized. An analysis of the county rural system has been done and projects
identified to work towards. A series of
four public meetings will be scheduled in January or February at various
locations around the county. It is
expected that the board will adopt the TSP the summer or fall of 2003. Projects surrounding Creswell include the
intersection of Hwy 99 and Harvey Rd, Dale Kuni Rd. in the UGB listed for
bike/Ped improvements, and approximately $4 million in improvements to Camas
Swale Rd. The Commission encouraged the
council to convey its thinking in connection with ODOT’s system. Bill Dwyer asked if there were any changes
to the development code that might affect collector streets, existing driveways
etc.
4. I-5 Bike
Pedestrian Bridge CAPP Project – Sonny Chickering
Tom
Stinchfield stated that the city was successful along with ODOT in receiving
funding from the county to construct a Bike/Ped bridge over I-5. The project
will cost approximately 1.4 million, with $300,000 coming from the county and
$946,000 from the state.
There is a
public hearing on the draft STIP scheduled January 9, 2003 at 7:00 p.m. in
Springfield for 2004-2007 document.
5. County/City
Road Partnership Agreement
Cindy
Wheeldryer presented the City of Creswell a check in the amount of $72,012.34
for the City/County Road Partnership Agreement.
Other
Business
Bill Dwyer
adjourned the County Commissioners meeting, and Mayor Dubick called for a
two-minute recess.
The regularly
Scheduled Council Meeting was called to order by Mayor Michael Dubick and the
pledge of allegiance given.
Minutes
Marvin True
moved Bob Millam seconded to approve the City Council minutes of November 12,
2002 and the Work Session minutes of November 25, 2002 as presented. Voted on and carried: Bob Millam, Marvin
True, Jeri-anne Cohen, Jean Beck and Jenny Carmichael voting yes.
Accounts
Payable
Jean Beck
asked what the invoice to James Heating and Air was for. Public Works Director Roy Sprout explained
that it is for repair of the heater at the community center. Marvin True moved Jean Beck seconded to
approve the accounts payable. Voted on
and carried: Jenny Carmichael, Jean Beck, Jeri-anne Cohen, Marvin True, and Bob
Millam voting yes.
Mayor
and Council Comments
Jenny
Carmichael noted that Finance Director Layli Nichols gave complete responses to
her questions presented at the audit review, if anyone would like to see it,
please ask.
Marvin thanked
the mayor and council for his time served as a councilor.
Jenny
Carmichael presented plaques to the outgoing Mayor and councilors for their
service
Old
Business:
A. Approve
Amendment to Law Enforcement Agreement
Sgt Byron
Trapp spoke regarding the amendment to the law enforcement contract. Sgt Trapp discussed how overtime is
calculated as a cost of doing business not including vacation and sick leave
etc. Sgt. Trapp explained that the
amendment is to include coverage for these times. Discussion was held regarding the amendment and options for
additional coverage. Jenny Carmichael
moved Jean Beck seconded to adopt the amendment to the Law Enforcement
Agreement as submitted. Voted on and
carried: Marvin True, Bob Millam Jeri-anne Cohen, Jean Beck and Jenny
Carmichael voting yes.
B. Wildish
Construction – Request for Payment – Oregon Ave. Overlay
Marvin True
voiced concerns at the last council meeting regarding the Oregon Ave. Overlay
project. Ron Stahelin met with Mr. True
to address his concerns. Mr. Stahelin
stated that the concerns were: where the asphalt meets the highway and joints
in the concrete. Mr. Stahelin stated
that an asphalt engineer looked at the project and does not feel that the
joints will be a problem. Mr. Stahelin
explained that joints in the concrete are necessary to allow expansion and
contraction of the material, and provide a place for concrete to crack. Mr. Stahelin explained that concrete will
compress with time and the goal is to have a level joint when the asphalt has
completely compacted. Discussion was
held regarding the workmanship of the project and the standard one- year
warranty written into the contract. It
was asked if the council could review the project again before the warranty expires.
Bob Millam
moved Jeri-anne Cohen seconded to approve the pay request in the amount of
$160,005 to Wildish Construction as submitted.
Voted on and carried: Mike Dubick, Bob Millam, Jeri-anne Cohen and Jenny
Carmichael voting yes and Marvin True and Jean Beck voting no.
C. Update on
Wastewater Facilities Project
City
Administrator Linda James stated that there were about 12 people who spoke at
the public hearing. Another meeting
will be held. Jan 20, 2003. A Town Hall meeting is scheduled at the Community
Center on Wednesday at 7:00 p.m.
D. Update on
CDBG Downtown Revitalization Project
Richard Zita
will be making a presentation for options and related costs for the Downtown
Revitalization Project on December 23, 2002 at the Community Center at 7:00 p.m. City Administrator Linda James noted that it
is her understanding that there may be drainage issues that were not planned
on.
E. Report on
Bike/Ped Committee Meeting
A meeting was
held regarding the crosswalk issue at Creslane Elementary and the School feels
that the crosswalk could be repainted; they would like to see the kids coming
in at 10th and 7th Streets. The option of putting up a temporary stop sign was discussed and
the Bike Ped committee was not in favor of the idea. There will be another meeting with the school board concerning
the issue. City Administrator Linda James stated that she is looking at getting
the city’s lid program back in place.
Jenny Carmichael asked if Linda James could follow up with a letter to
the participants of the meeting.
City
Administrator Linda James distributed information regarding Bike Path
Grants. There is a matching grant for
$200,000, the city’s portion being $20,000.
The application is Due in February 2003. The area being looked at for the project is 4th Street
adjacent to Harry Holt Park. Discussion
was held regarding the location choice and it was noted that 4th
Street was chosen over 5th street due to the amount of traffic, and
a Street adjoining Oregon Ave. was chosen to connect to the Bike Ped Path
slated for construction in 2004 over the Freeway.
New
Business:
A. Approve
Resolution No. 2002-14 – Governance Policies and Accept 2002-03 Goals
Jenny
Carmichael asked if we could hear item B. Airport Rental Fees first
B. Approve
Resolution 2002-15 – Increase in Airport Rental Fees
City
Administrator Linda James stated that the city should have looked at this issue
some time ago as they should be increased annually based on CPI. Airport Commissioner and user John Ward
calculated the cost and presented them to the users in attendance at the last
meeting. City Administrator Linda James
asked that the council pass the increase effective January 1, 2003. City Attorney Kelly Collins stated that the
increases should be placed as an attachment to the existing agreements. Mayor Dubick stated that he has a procedures
issue with the proposal. Mayor Dubick
stated the airport commission should review the issue and then make a
recommendation to council. The airport
commission has not had the opportunity to look at the proposal and address any
potential issues. Jeri-anne Cohen
stated that she has a problem with the verbiage using 1989 because there are
contracts that were not in existence at that time. Jenny Carmichael agrees with Mayor Dubick’s concern regarding process
and why the Airport Commission was not involved. Mrs. Carmichael asked if there would be a downside to not passing
the increase this month. Linda James
stated that there is not a down side.
Bob Millam
brought forth concerns that as an Airport Commissioner he has not been well
informed. Mr. Millam stated that he
feels that airport commission has not been getting all of the information that
the airport users have been receiving.
Discussion was held regarding the proper process to follow, amount and
kind of notice given for meetings, and whether or not the increase requires a
vote of the council. Mayor Dubick
stated that if the City of Creswell is the lessor then he feels the issue does
require a vote of the council. Marvin
True noted that the council had previously agreed that issues regarding the
airport should first be brought to the Airport Commission prior to coming to
council.
Jill
Featherstonehaugh, Attorney for Dorothy Schick noted that there have been no
increases in fees for the past thirteen years.
Ms. Featherstonehaugh also noted that according to the verbiage having
the CPI index backdated to 1989 this would also apply to a building that was
not built until the year 2000 for example.
She feels that there need to be increases, however they need to be
fairly assessed.
Jean Beck
moved Marvin True seconded to refer the issue back to the Airport Commission
for discussion, and bring a recommendation to council at the regularly
scheduled January meeting.
Airport user
Jerry Norcia asked if a joint meeting could be scheduled with the Airport
Commission and City Council. Discussion
was held regarding the proposal for a joint meeting and an appropriate time to
hold a joint meeting and be able to come to council with a recommendation. Jenny Carmichael stated that she would like
to amend the motion to include all of the interested parties to a joint meeting
to discuss this issue and to identify the other issues at the airport in
January.
The motion was
amended as follows: Refer the airport rental fees, and identification other
airport issues to a joint work session with Council, Airport Commission and all
other interested parties to be held in January to make a recommendation to
council in February. Voted on and
carried: Marvin True, Bob Millam, Jeri-anne Cohen, Jean Beck and Jenny
Carmichael voting yes.
Mayor Dubick
called two-minute recess
Mayor Dubick
reconvened the council meeting
A. Approve Resolution No. 2002-14 – Governance
Policies and accept 2002-03 Goals
Mayor Dubick
stated that the only thing he has an issue with is the resolution. Mr. Dubick stated that he would delete the
verbiage “agrees to abide by and support its provisions”
Jenny
Carmichael noted that she would like to see the added verbiage “consistent with
council goals” added to page 14 #2 page 20 inserting “and goals” after Council
policies in sentence one of #1, inserting “and goals” after “against policies”
in sentence 2 of #1b, inserting “or goal” after “any policy” in sentence 1 of
#2, and replacing “may” with “will” in sentence one of #4.
Jeri-anne
Cohen moved Marvin True seconded to adopt the Governance Policies as
amended. Voted on and carried: Marvin
True, Bob Millam, Jeri-anne Cohen, Jean Beck and Jenny Carmichael voting yes.
Discussion was
held regarding the 2002-03 goals. It
was noted that the goals could be amended as needed. Further discussion centered on the need to clarify these goals,
and it was noted that the goals are an important tool. Jean Beck moved Jenny Carmichael seconded to
table adoption of the goals to the January 2003 regularly scheduled council
meeting. Voted on and carried: Jenny
Carmichael, Jean Beck, Jeri-anne Cohen, Bob Millam and Michael Dubick voting
yes, with Marvin True voting no.
C. Approve LOC
Request for Voluntary Contribution for PERS related projects
Jenny
Carmichael moved Marvin True seconded for the City to make a $100.00
contribution to the League of Oregon Cities for PERS related projects. Voted on and carried: Jenny Carmichael, Jean Beck, Jeri-anne
Cohen, Bob Millam and Marvin True voting yes.
D. November 5,
2002 General Election Abstract
Jenny
Carmichael moved Marvin True seconded to accept the abstract of the November 5,
2002 General Election as received from Lane County Elections. Voted on and carried: unanimous
E. Clerk’s
Report – October 2002 Financial Statement
F. Other
1. Personal
Goals Administrator – A copy was provided in council packets and a short
discussion was held.
2. UGB
expansion – Airport
Lane County
needs to rezone the airport property before the City can continue the
annexation process. The rezoning cost
is $2,400. Marvin True moved Bob Millam
seconded to approve the rezoning cost of $2,400 as presented. Voted on and carried: Marvin True, Bob Millam, Jeri-anne Cohen,
Jean Beck and Jenny Carmichael voting yes.
3. City
Administrator Linda James noted that Region 2050 needs responses from cities,
please fill out a questionnaire and return it to the city by December 17th.
Adjournment
There being no
further business to come before the Council, Mayor Dubick adjourned the
meeting.