October 7, 1998
REGULAR MEETING BOARD OF COUNTY COMMISSIONERS
Harris Hall Main Floor, following HACSA
Commissioner Ellie Dumdi presided with Commissioner Bobby Green, Sr. and
Peter Sorenson present. Steve Cornacchia and Cindy Weeldreyer were excused. County
Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary
Melissa Zimmer were also present.
1. ADJUSTMENTS TO THE AGENDA
None.
2. PUBLIC COMMENTS
Doug Richards, 23567 Suttle Rd., Veneta, OR, stated on behalf of the Long Tom
Watershed Council, that he is asking the Board to approve the council because of its
issues from habitat and restoration to conservation.
Susan Payne, 90368 Baker Rd., Elmira, OR, said she had been on the steering
committee and for the last 10 years she has lived along the Long Tom Watershed. She said
the committee encompasses a cross-section of the community. She added that a lot has taken
place over the past year, and there has been hope and enthusiasm in everyone working on
the process together.
Lonnie McCulloch, 1415 S. Bertelson, Eugene, said over the past year the group
went from idea to function to organization. She said each watershed is unique and creates
challenges. She requested the Board to adopt a formal recognition of the Long Tom
Watershed.
Cindy Thieman, 2925 Ferry St., Eugene, stated she has been a volunteer with the
council for two years. She added she is a biologist and there is potential to improve the
watershed and habitat. She urged the Board to recognize the council.
Jim Bruvold, 25661 Tidball Lane, Veneta, said he has been with the organization
for a year and a half. He said the council has accomplished what it set out to do and
there was an effort made by everyone. He said he hopes the Board approves the council.
Adam Novick, 3715 Donald stated there are 257 acres of timber land in the Long
Tom Watershed. He added there is land for forestry, wildlife and fish in the stream. He
said there are threats of hazardous waste. He said he hopes the Board will approve the
council so they will be able to address the concerns.
Tom Hutton, 92194 Purkerson, Junction City, said he was in support of the
recognition of the council. He added he was a newcomer, only being involved for eight
months. He said he was apprehensive at first, but there was definite progress made in the
eight months that he has been on the committee. He said it was a great educational
opportunity for everyone to come together and help improve the watershed without
government of any form. He encouraged the Board to adopt the recognition of the charter.
3. COMMISSIONERS' ANNOUNCEMENTS
None.
4. COMMISSIONERS' BUSINESS
a. UPDATE/Facilities Capital Improvements Projects (No Material).
David Suchart, Management Services, reported that all projects are on budget and on
time. He added the jail is a little behind. He said they are trying to enclose it for the
winter months. He said the public service building is now sealed up for the winter.
He said the lifts are not ready yet and the schedule is the same for the front door.
b. PRESENTATION/REPORT/Marketing Lane County-CVALCO FY 98 Annual Report.
Kari Westlund, CVALCO, introduced the New Director of Convention, Sales and Marketing,
Bill Connerly; Chair, John Erickson; Executive Committee, CVALCO Board, Betty Olson; Betty
Schmidt, Director of Finance and Administrator.
She gave a report and passed out copies of the supplement for the CVALCO 98 Annual
Report (copy in file).
She added that CVALCO would like to see stronger growth by way of hotel occupancy, but
there is a cycle of mitigating negative market circumstances. She added United Airlines
officials will be in town on October 19, (a luncheon at the Hilton at 11:45 a.m.) to hear
what their commitment is to Eugene and what the future holds. She said the first quarter
of this year has been positive convention sales. She said they are close to 11,000 room
nights booked, compared to 5,900 last year. She added they hit major successes in the last
week, and they teamed up with the Fair Grounds for the Mid-Winter Square Dance Festival (a
four year contract). She said it takes place in January and is a significant generator of
rooms for the hotels that line Franklin Avenue and smaller motels. She said it is a
minimum of 10,000 room nights over the time frame. She also said they got the World
Service Council Group that is an international group of 900 people. (The parent of Active
20/30 Club). She said the high speed rail Cascadia Project Conference will be here next
Spring. She said they are co-funding a market analysis with the Fair Grounds with room tax
money. She said their website is in the running for national awards. She said the Visitor
Guide is underway. She added they will be going into the Seattle consumer market and do
targeted advertising, pulling Amtrak and Horizon Air Lines together on packaging, during
the winter months. She also said they are working on digitizing a combined photo file with
Chambers Production Company and the Eugene Chamber. She added it will be leading
technology in terms of visuals to attract film, video and other kinds of business into the
area. She said she spoke with Bill Van Vactor and they talked about bringing a joint
meeting together, (similar to what has been done with the Fair Grounds) so there can be
policy level and performance measure discussions.
Green stated he wanted the Board to give Van Vactor direction to set a joint meeting,
before the end of the year with the current Board of Commissioners. He added the Board can
give specific direction in terms of how the they can offer to help impact the numbers for
growth. He thanked Kari Westlund for providing the presentation and added she provided the
information that he has been asking for. He said with regard to the airport, there are
major challenges and he offered the Board's help with any ideas that would make it better.
He asked Westlund if any other counties took the lead to retain airlines at their airports
and wondered if the Board could take any approach to help solidify the airlines staying in
Eugene.
Westlund stated in terms of convention marketing, the airport is the number one
challenge on a regional and national level. She added the resolution that the Board had
passed on air service was forwarded to Senator Ron Wyden and Congressman De Fazio. She
said they used the resolution and other input from other communities and it has made a
significant difference in terms of major airline alliances on a national basis. She said
the airport has become more sophisticated in how it does its analysis when it makes a
presentation to a new airline. She said they have been aggressive in making presentations.
She added they are hopeful there will be some additional service in the next year.
Sorenson thanked CVALCO for the excellent report. He stated the rail conference coming
up is very important. He said with regard to air service, there is a contract with a firm
in Washington, D.C. to help Lane County advance the interests of its citizens. He said
this issue has never been placed on the joint City of Eugene, City of Springfield, Lane
County, Lane Community College, University of Oregon, and Lane Transit District's agenda.
He suggested changing the whole structure of who owns and runs the airport because it is a
responsibility that is larger than the City of Eugene.
Westlund reported that Mike Boggs, Eugene Airport, went as far as Corvallis to get
letters of corporate support for San Jose service. She said the airport management
realizes it is a regional facility in terms of who is using it. She added for rail, the
number per session is $14 million, which includes a package that would get a second train
between Eugene and Portland and maintain the current service. She said she will be
forwarding information on the rail package that is being presented to the legislature this
year.
5. RESOLUTIONS
a. RESOLUTION 98-10-7-1/In the Matter of Proclaiming October 1998 as Breast
Cancer Awareness Month.
Pat Dames, Program Coordinator, gave a brief report about breast cancer. She said from
July 1, 1997 to June 30, 1998, 1200 women were screened in Lane County. She added the
original goal was 400. She said that Lane County is the leader in the state for their
breast and cervical cancer program. She also read into the record comments received from
women who received services through the Lane County Breast and Cervical Cancer program.
Dumdi read the resolution into the record.
MOTION to approve RESOLUTION 98-10-7-1.
Green MOVED, Sorenson SECONDED.
VOTE: 3-0.
Health and Human Services:
b. RESOLUTION AND ORDER 98-10-7-2/In the Matter of Establishing a 1.0 FTE
Administrative Analyst Position and Increasing an Office Assistant 2 (OA2) Position
#4668-0 From .5 FTE to 1.0 FTE in the Department of Health and Human Services with Funds
Being Transferred from 04-27-86-61910-700 (Agency Payments).
Rob Rockstroh, Health and Human Services, reported the order involves a shift in
positions. He said one is an analytical function and the other is a clerical support
position for Lane Care, the managed care entity for Mental Health Services. He added there
is no impact on the general fund.
MOTION: to approve RESOLUTION and ORDER 98-10-7-2.
Green MOVED, Sorenson SECONDED.
VOTE: 3-0.
6. EXECUTIVE SESSION as per ORS 192.660
None.
7. COUNTY ADMINISTRATION
a. Announcements
Van Vactor lauded Geraldine Smith of Management Services. He said she noticed in Blue
Cross' policy that they pay for flu shots and found out they will pay for all Lane County
employees' flu shots. He really appreciated her effort.
b. ORDER 98-10-7-3/In the Matter of Official Recognition of the Long Tom
Watershed Council.
Stephanie Schulz, Rural Economic Development Coordinator, stated that the committee was
present. She said she recommends adoption and approval of the order. She introduced Dana
Erickson, who is the coordinator that has staffed the council.
Dana Erickson, Coordinator, Long Tom Watershed Council, reported it has been eight
months since she had previously come to the Board. She said at that time she was
contracted to help a group of citizens form a watershed council to serve the entire Long
Tom Watershed area. She said the comments made today illustrated how far that group has
come. She added there is a membership list of 450 people, including substantial
participation from all sectors of the community. She said the regular council meetings are
well attended, with no less that 30 people and up to 70. She said their first annual
meeting and celebration was held last Tuesday and 80 people were present. She said it was
sponsored by local businesses from across the watershed and the new steering committee was
welcomed. She added the council serves to improve water quality and watershed condition in
the Long Tom River basin through education, coordination, consultation and cooperation.
She said the council will provide opportunities for people who live, work, play, drive or
are affected by the Long Tom Watershed. She said they will cooperate in promoting the
health of the watershed and communicating the social and economic benefits to the entire
community. She said the overriding question, "Is can the people of Oregon work
together locally and voluntarily to improve watershed conditions in advance of
regulations." She they are asking the Board for their formal approval in their
endeavors to serve the entire Long Tom Watershed area.
Dumdi read into the record that another comment about the Watershed that was received.
MOTION: to approve ORDER 98-10-7-4.
Sorenson MOVED, Green SECONDED.
Sorenson thanked everyone that was involved in the council. He said it is a testament
to individual and collective leadership in light of the challenge that was presented to
them.
Green echoed Sorenson's comments.
Dumdi stated that she sees this as a mark of success because a broad based group was
created. She was pleased to see such broad representation throughout the watershed. She
said she was sorry she couldn't attend the celebration last week, but had to attend a
Board meeting in Westfir and Oakridge. She congratulated them on a job well done and
wished them continued good efforts.
VOTE: 3-0.
c. PUBLIC HEARING AND ORDER 98-10-7-4/In the Matter of Adopting the FY 1998-99
Supplemental Budget #2, Making, Increasing and Transferring Appropriations.
Tanya Heaton, Budget Analyst, reported there are a few items on the second supplemental
budget. She said Public Works and Land Management has an item of $10,633. She said they
want to transfer money from their operational contingency to personnel and services. She
said District Attorney is receiving money for the Family Law division for temporary help.
She said Children and Families is appropriating the cash carryover from last year to this
year, so they can pay the last quarter's contracts. She said County Counsel includes .06
FTE which will be the reclassification of Attorney 1 to Attorney 2. She said there is $1
million for cash carryover for the closure of Serial Levy Fund 18, putting that into
general expense and carryover for the PeaceHealth contract. She said the last item is for
Youth Services, $3,000 for a parking contract with the University of Oregon.
Commissioner Dumdi opened the Public Hearing. With no one signed up to speak, she
closed the Public Hearing.
MOTION: to approve ORDER 98-10-7-4.
Green MOVED, Sorenson SECONDED.
VOTE: 3-0.
8. PUBLIC WORKS
a. ORDER 98-10-7-5/In the Matter of Approving Lane County's Membership in the
Pollution Prevention Coalition (P2C) by Authorizing the County Administrator to Sign a
Memorandum of Understanding.
Tanya Baker, Waste Management, stated she is asking the Board's approval of Lane
County's membership in the Lane Area Pollution Prevention Collation (P2C). She added she
is requesting authorization from the County Administrator to sign a Memorandum of
Understanding between the Pollution Prevention Coalition members. She said the agencies
that have put their efforts into the memorandum include Lane County, the Cities of Eugene
and Springfield, EWEB, SUB, the Department of Environmental Quality and Lane County Waste
Management. She said they have been meeting monthly since May, 1997 on an informal basis
to discuss and share ideas about pollution prevention. She said they want to formalize
their group with a Memorandum of Understanding. She said the need for funds sparked the
formalization of the group. She said they developed an informational kiosk that would
provide pollution prevention information at strategic points in the community. She said
development and maintenance of the kiosks is not free. She said the DEQ identified
available grant money that would adequately cover the cost of the kiosk project. She said
the money is from the Environmental Protection Agency's pollution prevention incentives
for states program. She said it is a requirement that the DEQ team up with local
government and provide evidence of the formalized partnerships prior to disbursing grant
money. She said the Memorandum of Understanding will provide the necessary formalized
partnership to receive the grant money. She said it is their hope that formalizing this
coalition will establish the base from which successful pollution prevention programs can
grow.
Dumdi questioned the costs to Lane County.
Baker responded that at this point there would be no costs. She said they are forming
the group to access grant money.
MOTION: to approve ORDER 98-10-7-5.
Sorenson MOVED, Green SECONDED.
Dumdi stated she used to serve on LRAPA's board and one thing they talked about but
never went ahead with was a car emission testing program. She said pollution comes into
our area and it is something she would like to see in the future.
VOTE: 3-0.
9. CONSENT CALENDAR
A. Approval of Minutes: September 16, 1998, 9:00 a.m., Regular Meeting
September 16, 1998, 1:30 p.m., Regular Meeting
September 16, 1998, 7:30 p.m., Elected Officials Meeting
B. Assessment and Taxation
1) ORDER 98-10-7-6/In the Matter of Refunds to Joseph F. Romania, T.E. &
David E. Carmichael, Attorney and Greater Oregon Properties & David E. Carmichael,
Attorney.
C. Management Services
1) ORDER 98-10-7-7/In the Matter of Award of Bid LCP 98/99-01 for Ballot Ink
Jetting, Inserting, and Mail Services.
D. Public Works
1) ORDER 98-10-7-8/In the Matter of Awarding a Contract to Babb Construction in
the Amount of $189,194 for Construction of the Short Mountain Landfill Phase III Access
Road and Initial Tipping Deck and Authorizing the County Administrator to Execute the
Contract (WM 98/99-5).
MOTION: to approve the Consent Calendar.
Green MOVED, Sorenson SECONDED.
VOTE: 3-0.
10. MANAGEMENT SERVICES
a. ORDER 98-10-7-9/In the Matter of Amending the Classification and Salary Range
for the Mail Clerk.
Suchart stated that it is a reclassification of a position.
MOTION: to approve ORDER 98-10-7-9.
Sorenson MOVED, Green SECONDED.
VOTE: 3-0.
11. PUBLIC SAFETY
a. RESOLUTION AND ORDER 98-10-7-10/In the Matter of Accepting a Residential
Substance Abuse Treatment Grant for $285,361, Appropriating Funds in the Sheriff's Office
(05), Creating One Office Assistant and Five Mental Health Specialist Positions, and
Delegating Authority to the County Administrator to Execute Grant Documents and an
Intergovernmental Agreement With Lane Council of Governments for $30,000.
Paul Sachet, Adult Corrections, reported that this grant is a commitment to the goals
to reduce substance abuse by high risk offenders, and provide linkages to the community
based services in the jail and community corrections center setting. He said the governor
wrote in the grant "This award places the Lane County Jail Intensive Treatment
Program in the forefront of Oregon's efforts to fight substance abuse and violent crime. I
look forward to hearing your accomplishments."
Van Vactor questioned (with the addition of the six positions), how long term the grant
is. He added that when the grant money goes away, so do the positions.
Sachet stated the funding is for 12 months, from October to October. He said the
history for these particular funds is to continue for an approximate three to four year
period of time, but the assurance is for one year. He said the money is out of the SB1145
Instruction and Operation Project and he anticipates that if there is not a continuation
of the grant funds the next logical source would be SB1145 monies.
MOTION: to approve RESOLUTION AND ORDER 98-10-7-10.
Green MOVED, Sorenson SECONDED.
VOTE: 3-0.
12. EMERGENCY BUSINESS
None.
Dumdi stated that she serves as the President of the Women Officials of National
Association of Counties (WON). She added WON has negotiated with an annuity program to
sponsor a $2,000 scholarship. She said it was her honor to solicit applications for the
scholarship. She said she had an impartial judging team of three people that were involved
with youth activities. She said there were nine applicants from across the Country. She
said the recipient is from Lane County, Alexanne Ralph. She presented Alexanne Ralph with
her scholarship and a plaque. She said the scholarship is for people interested in public
service and government. She said the money will go to Oregon State University where she
wants to go into law.
There being no further business, Commissioner Dumdi adjourned the meeting at 11:40 a.m.
Melissa Zimmer
Recording Secretary
