BOARD OF COMMISSIONERS'
REGULAR MEETING
January 27, 2010
following HACSA
Harris Hall Main Floor
APPROVED 3/17/2010 

Commissioner Bill Fleenor presided with Commissioners Bill Dwyer, Rob Handy , Pete Sorenson and Faye Stewart present.  County Administrator Jeff Spartz, County Counsel Liane Richardson and Recording Secretary Melissa Zimmer were also present.  

1. ADJUSTMENTS TO THE AGENDA

Handy asked for item 5. C. 1) be pulled from the Consent Calendar.  Sorenson requested item 5 C.2) be pulled. Spartz asked for 5 G. 3) to be pulled until next week.

2. PUBLIC COMMENTS

Robert Emmons, Fall Creek, commented that a building on farmland designated as agricultural should be used as agricultural.  He said that planners routinely have approved uses that have nothing to do with farming but are destroying the rural landscape.  He asked what a skate park had to do with the designation.  He noted in the countryside there are structures permitted as garages but they are as a big as houses and are built the same way.

Stewart asked Emmons to give his information to Jane Burgess in Land Management.

Emmons said he has been in contact with neighbors who are impacted by the expanded use, but there has been no effort to do anything to curb what is going on.  He said Burgess has not indicated that she can do anything.

Stewart said that Burgess has offered to go out if they would call her so she can take pictures.

Dianne Birch, Florence, reported that she attended the OCZMA meeting as an alternate for Fleenor.  She discussed earthquake mapping.

3. COMMISSIONERS' RESPONSE TO PUBLIC COMMENTS AND /OR OTHER ISSUES AND REMONSTRANCE

Dwyer commented that people in Oregon are smarter than the people from the Wall Street Journal thought they were.  He thought the legislature could spend time on things that are substantive because they won’t have to deal with the budget.

Sorenson was pleased with the outcomes of the two tax measures.  He said the voters have spoken.  He said the revenue coming was important.  He commented that it sends the message that Oregon voters are willing to accept revenue measures they believe are fair in how the money is used.

4. EMERGENCY BUSINESS

None.

5. CONSENT CALENDAR

A. Approval of Minutes:
December 2, 2009, Regular Meeting, 9:00 a.m.
December 2, 2009, Regular Meeting, 1:30 p.m.
December 7, 2009, JEO Meeting, Noon
January 5, 2010, Regular Meeting, 1:30 p.m.
January 6, 2010, Regular Meeting, 9:00 a.m.
January 6, 2010, Regular Meeting, 1:30 p.m.

B. Assessment and Taxation

1) ORDER 10-1-27-1/In the Matter of a Refund to Chambers Communication Corporation in the Amount of $27,699.42.

2) ORDER 10-1-27-2/In the Matter of a Refund to Sacred Heart Medical Center Foundation in the Amount of $22,094.06.

C. Board of Commissioners

1) ORDER 10-1-27-3/In the Matter of Extending the Term of One Resident Commissioner to HACSA Board of Commissioners.

2) ORDER 10-1-27-4/In the Matter of Declaring the Period from January 30, 2010 Through April 4, 2010 a Season for Nonviolence in Lane County .

D. Children and Families

1) ORDER 10-1-27-5/In the Matter of Approving the Submittal and, if Awarded, Acceptance of a Grant to Oregon Community Foundation in the Amount of up to $90,000 Per Year Over Three Years for Parenting Education Collaborative Hub Activities; and Delegating Authority to the County Administrator to Sign Grant Award Documents and Allocate Funds up to $90,000 Annually for a Total of up to $270,000.

E. Health and Human Services

1) ORDER 10-1-27-6/In the Matter of Appointing One Member to Fill a Vacancy on the Mental Health Advisory/Local Alcohol and Drug Planning Committee.

2) ORDER 10-1-27-7/In the Matter of Appointing Designees of the Community Mental Health Director to Direct a Peace Officer to Take a Mental Ill Individual into Custody According to ORS 426.233.

F. Human Resources

1) ORDER 10-1-27-8/In the Matter of Establishing Pay Grade B20 for the Technical Specialist Classification Represented by the Administrative-Professional Association of Lane County Public Works, Inc.

G. Management Services

1) ORDER 10-1-27-9/In the Matter of Authorizing the Sale of Surplus County Owned Real Property to for $3,000 to Chester A. Cline and Brenda K. Cline, Former Owners of Record (Map #16-45-27-00-00506, Adjacent to 52283 McKenzie Hwy, Blue River).

2) ORDER 10-1-27-10/In the Matter of Extending a 3-Year Contract for Financial Advisory Services to Regional Financial Advisors, AKA Seattle Northwest Securities for One Additional Year, Expiring December 31, 2010 at no Additional Dollar Value to Contract.

3) ORDER 10-1-27-11/In the Matter of Amending the Guaranteed Maximum Price ( GMP ) for Construction Manager/General Contractor (CM/GC) Services with Chambers Construction Company for the Charnelton Community Health Clinic and the Riverstone Community Health Clinic. (PULLED)

4) ORDER 10-1-27-12/In the Matter of Amending the Contract for Architectural Services to PIVOT Architecture and Planning for the Charnelton Community Health Clinic and the Riverstone Community Health Clinic.

H. Public Works

1) ORDER 10-1-27-13/In the Matter of Approving a Letter of Endorsement for Oregon Department of Transportation (ODOT) Funding Request.

  I. Youth Services

1) ORDER 10-1-27-14/In the Matter of Approving an Update to the Juvenile Crime Prevention Plan Funding Crime Reduction Services for Lane County for the Years 2010-2012.

MOTION: to approve the remainder of the Consent Calendar.

Dwyer MOVED, Handy SECONDED.

VOTE: 5-0.

5. C. 1)

Handy said they have at least two candidates for the position.  He said one candidate said she wants to run for the seat she has.  He said they heard from someone else interested in the position.  He wanted to make sure they were aware of any and all candidates.

Richardson reported that all of the advertisements and notices have had the applications going to Dorothy Cummings, HACSA. Richardson noted there are two people who have expressed interest.  She said the appointment in front of the Board would extend DeWanda McKinley’s appointment into February.

MOTION: to approve ORDER 10-1-27-3.

Dwyer MOVED, Handy SECONDED.

VOTE: 5-0.

5. C. 2)

Handy read the resolution into the record.

MOTION: to approve ORDER 10-1-27-4.

Sorenson MOVED, Dwyer SECONDED.

VOTE: 5-0.  

6. COMMISSIONERS' BUSINESS

a. PRESENTATION AND DISCUSSION/Financial Trend Analysis of Lane County for the Year Ended June 30, 2009.

Jim Lanzarotta and Kevin Mullerleile gave a Power Pont presentation on the County’s financial statement.  (Copy in file).

7. COUNTY ADMINISTRATION 

a. Announcements

None.

b. ORDER 10-1-27-15/In the Matter of Approving a Contract with Lane Metro Partnership for $50,000.

Mike McKenzie-Bahr, Economic Development, explained that this is approval of a contract with Lane Metro Partnership.  He noted the most recent agreement between the County and Lane Metro Partnership expired on December 1, 2009 , a six month agreement for $50,000.  He indicated this board order would create a new contract for the time from January 1, 2010 to June 30, 2010 , not to exceed $50,000.  He noted that traditionally the County has given $100,000 to Lane Metro Partnership as one of the partners, along with the cities of Springfield and Eugene .

MOTION: to approve ORDER 10-1-27-15.

Dwyer MOVED, Stewart SECONDED.

Fleenor asked for McKenzie-Bahr to come back with a discussion on the successes and opportunities that have occurred the last fiscal year.

VOTE: 3-2 (Sorenson, Handy dissenting).

c. ORDER 10-1-27-16/In the Matter of Approving and Accepting the Lane County Food Waste to Energy Feasibility Study Final Report.

McKenzie-Bahr recalled that Lane County received a grant of $50,000 from the Oregon Business Development Department under a renewable energy feasibility fund that was matched by the County for $25,000.  He noted that it was from Waste Management to look at waste diversion opportunities.  He asked the Board to accept the report, and that staff has completed the work so they can submit to the state for reimbursement on the grant.  He said there needs to be a discussion in the future to look at different issues.  He noted for page 77, the blank should be 800,000 gallons of water.

MOTION: to approve ORDER 10-1-27-16.

Dwyer MOVED, Handy SECONDED.

Fleenor asked if there could be an amendment to bring this back in the future.

Dwyer said they could do that at any time.

Handy wanted to make sure they don’t loose any opportunities.  He said there are no policies in place for separating out food waste and it might be something they should address.  He added that they haven’t had an update on what is happening with EPUD and Short Mountain. He wanted to know more about the Metro Wastewater opportunities so they could partner with them.  He also wanted an analysis with next steps for these projects but also integrating what some of the local business are doing with their food waste on site.  He thought they could also make this available for residents on their properties for a Lane County food waste to energy policy.

Stewart thought this was a first step in actually see changes in how they do things.  He cautioned that there is an effort from restaurants not putting food waste in the landfill, because there are other options that generate revenue for them. 

McKenzie-Bahr agreed there was a lot less food waste available.  He noted one recommendation is to do a pilot project.  He added the city of Eugene is moving forward with a pilot study.  He requested having a work session but prior to that, have a multi-department committee review the recommendations and include other stakeholders outside the County.

Sorenson thought they should accept the final report. He also wanted to get the EPUD issue back to the Board.  He thought they should make sure they are using food to food.  He said the conversion of food to energy has problems associated with it.

Handy said they are receiving the report and he wanted to appoint a multi-departmental committee to review the recommendations and bring to the Board work session specific action steps for the next step.

VOTE: 5-0.

MOTION:  to request appointment of a multi-departmental committee to review the recommendations in the report; to meet with community stakeholders to discuss recommendation and to bring to the Board work session specific possible action steps for their consideration.

Handy MOVED, Dwyer SECONDED.

VOTE; 5-0.

RESOLUTION 10-1-27-17/In the Matter of Recognizing the Lane County Budget & Planning and Document Resource Staff for Receiving the GFOA Award for the FY 09-10 Adopted Budget Document.

Spartz reported that the GFOA recognizes that Lane County met certain standards that are national standards on the budget material and the way it is presented.  He noted that this was the sixth consecutive year the County achieved the standard.  He thought it was appropriate to recognize budget staff.

MOTION: to approve ORDER 10-1-27-17.

Handy MOVED, Dwyer SECONDED.

VOTE: 5-0.

8. PUBLIC WORKS

a. FIRST READING AND SETTING THE SECOND READING AND PUBLIC HEARING/Ordinance No. PA 1257/In the Matter of Adopting the Junction City Highway 99 Refinement Plan as a Refinement to the Lane County Transportation System Plan, Amending the Lane County Transportation System Plan to Incorporate the Refinement Plan by Reference, and Co-Adopting the Plan as a Refinement Plan to the Junction City Transportation System Plan, and Adopting a Severability Clause (Second Reading and Public Hearing: 2/10/10). (Mark Bernard, Senior Planner ) (estimated 5 minutes)

MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing for Ordinance No.PA 1257 for February 10, 2010 at 1:30 p.m.

Dwyer MOVED, Handy SECONDED.

VOTE: 5-0.

There being no further business, Commissioner Fleenor recessed the meeting at 12:00 p.m.

Melissa Zimmer
Recording Secretary